Executive assistant

Pursue your career within a management boutique where your main responsibilities will include:

Support for the firm’s business development

• Support assigned partners and business development leaders by handling various activities, such as managing schedules, organizing meetings, preparing documents, and resolving administrative or operational issues​
• Support identified committees in fulfilling their responsibilities, offer administrative assistance to move forward with various projects and tasks, and ensure follow-ups with the involved stakeholders​​
• Analyze incoming correspondence and identify actions, draft and sign general communication​
• Coordinate and manage travel arrangements (transportation, accommodation, etc.) for partners and business development leaders​​
• Contribute to business development by participating in meetings, ensuring follow-up on actions, building and maintaining a business network, and supporting the preparation of service proposals​
• Carry out a variety of tasks to ensure the efficient operation of the office, in close collaboration with other members of the administrative support team​

Client activity coordination:

• Support the consulting team in planning, preparing, and coordinating workshops with clients, as well as matching for individual coaching sessions​​
• Provide support to the client activity billing process and ensure follow-up​
• Assist in creating PowerPoint presentations and workshops in collaboration with our team consultants, coordinate the materials needed for the delivery of our various projects​
• Manage and organize project knowledge on SharePoint

• Diploma of Collegial Studies (DCS) in office automation, secretarial studies, or a relevant field
• 5 to 8 years experience in a similar position within a consulting firm
• Ability to support multiple executives simultaneously, ensuring proactive management of their respective needs and priorities​
• Strong oral and written communication skills in both French and English, enabling the production of high-quality deliverables in a bilingual business environment​
• Advanced proficiency in MS Office Suite (Outlook, Teams, PowerPoint, Word, Excel)​
• Solid business acumen and strong interpersonal skills to provide excellent client service​
• Strong work ethic, professionalism, and attention to detail
• Strong organizational and analytical skills, with a meticulous approach to task execution​
• Ability to prioritize tasks, manage deadlines, and handle multiple projects independently​
• Curiosity, versatility, and adaptability when facing new challenges​
• Sense of initiative and responsibility, with a proactive attitude
• Skills in synthesis and ability to anticipate needs